Why Virtual Terminals Help Small Businesses

Getting paid shouldn’t be a struggle, especially for small businesses. But many still face issues using outdated methods, expensive point-of-sale systems, or tools that don’t support remote or phone-based transactions. According to Statista, U.S. businesses lost over $9.49 billion to card-not-present fraud in 2023, highlighting the significant risk associated with using outdated or insecure methods. This leads to slow payments, missed sales, and unnecessary stress. For boutique shops, service-based companies, or businesses in high-risk businesses like hemp, CBD, or precious metals, these challenges can stop growth in its tracks. That’s where virtual terminals come in. They offer a secure, flexible, and affordable way to collect payments from anywhere without needing hardware or a website. In this guide, we’ll show how virtual terminal processing works, why it’s perfect for small businesses, and how 2Accept makes it easy to get started, even in tough industries.

What Is a Virtual Terminal?

A virtual terminal is a secure, web-based tool that enables businesses to enter card payments manually using any internet-connected device. It works without needing a card swipe, chip reader, or POS machine. How It Works

• You log in to a PCI-compliant online portal.
• Enter the customer’s card details manually (card number, CVV, expiry date).
• Submit the transaction for instant approval.
• A digital receipt is automatically sent to the customer.

This system is ideal for phone orders, email invoices, and remote billing, particularly in areas where physical payment devices aren’t available.

Why Virtual Terminals Are a Game-Changer for Small Businesses

Small businesses need fast, secure, and affordable ways to accept payments without the need for complex hardware or high fees. The global virtual terminal market was valued at $7.6 billion in 2023 and is projected to reach over $15.2 billion by 2032, growing at a compound annual growth rate (CAGR) of 8.1%. Whether you’re a solo entrepreneur, a service provider, or operate in a high-risk industry, virtual terminals can simplify your operations and help you get paid faster from anywhere. Here’s how a virtual terminal can make your business run smoother, smarter, and more profitably.

Skip the Expensive Hardware

You don’t need to invest in card readers, chip machines, or full point-of-sale systems. A virtual terminal works directly from your web browser.

• Just use your phone, tablet, or laptop.
• No installation or IT support is needed.
• Perfect for startups or home-based businesses.

Why it matters: You cut costs without sacrificing convenience.

Accept Payments from Anywhere

Whether you’re in the office, out in the field, or working from home, virtual terminals allow you to take payments in real-time.

• Great for mobile businesses and service pros.
• Accept cards on the go; no physical swipe is needed.
• Supports remote teams and sales reps.

Why it matters: You never miss a payment opportunity, wherever business takes you.

Serve Customers by Phone, Email, or Text

Many small businesses still handle orders and invoices by phone or email, especially when working with older or cautious clients.

• Process payments securely while on a call.
• Enter details manually without a website or app.
• Offer a personal, human experience.

Why it matters: You build trust while keeping things simple for your customers.

Speed Up Cash Flow

No more waiting for mailed checks or delayed bank transfers. Virtual terminals let you charge cards instantly and receive quick approvals.

• Faster settlements mean better cash flow.
• Get paid before the work begins or immediately after.
• Reduce unpaid invoices and collection efforts.

Why it matters: Cash in faster and worry less about late payments.

Perfect for Email Invoices & Follow-Ups

Do you send quotes or invoices by email? Virtual terminals let you complete the payment when the client says “yes.”

• No need for a separate checkout page.
• Easy to match payments to specific invoices.
• Reduces back-and-forth and client confusion.

Why it matters: Close sales faster and simplify bookkeeping.

Works for High-Risk & Regulated Industries

Industries like CBD, hemp, firearms, or precious metals often get rejected by traditional payment processors. Virtual terminals with 2Accept are designed to handle businesses of this type.

• Onboard in 48 hours or less, even in restricted categories.
• Stay compliant with PCI-DSS, AVS, P2PE, and more.
• Get expert support tailored to your industry.

Why it matters: You keep growing even when others say “no.”

Easy to Learn, Easy to Use

You don’t need to be a tech expert. Virtual terminals are designed to be simple for you and your staff.

• User-friendly dashboard.
• Minimal training is required.
• Reduces data entry errors and support calls.

Why it matters: Your team stays focused on service, not tech issues.

Offer services on a subscription, retainer, or payment plan? Virtual terminals let you set up and manage recurring billing easily.

• Automate charges for regular clients.
• Reduce manual invoicing tasks.
• Keep clients updated with auto receipts.

Why it matters: You secure long-term income without daily follow-ups.

Sync with Tools You Already Use

Virtual terminals from 2Accept connect with systems like QuickBooks, Shopify, Flowhub, Lightspeed, and more.

• Reduce double entries and manual mistakes.
• Keep sales, payments, and accounting in sync.
• Boost efficiency by managing fewer platforms.

Why it matters: You save hours each week and stay better organized.

Industries That Benefit the Most

Small businesses across various fields utilize virtual terminals to securely and efficiently manage payments.

• Consultants and Freelancers: Take card payments for services like coaching, design, or marketing with no in-person meetings.
• Home Services and Trades: Contractors, plumbers, electricians, and cleaners can accept payments immediately after completing a job.
• Niche Retailers: Boutique shops or sellers of niche items (such as CBD, rare metals, or supplements) can easily serve remote or cautious buyers.
• B2B Service Providers: Send invoices and take card payments from business clients over the phone without needing a website.

Why Choose 2Accept for Virtual Terminal Processing

2Accept makes virtual terminal processing simple, fast, and secure, even for small businesses in complex industries.

• PCI and P2PE Security: 2Accept utilizes Point-to-Point Encryption (P2PE) and meets PCI-DSS compliance, ensuring sensitive card information is secure.
• High-Risk Friendly: 2Accept welcomes businesses in hemp, CBD, gold, firearms, and other restricted categories.
• Approvals in 48 Hours: Get your account set up and ready to process in just two business days, much faster than the industry standard.
• Flat-Rate Pricing, No Hidden Fees: You always know what you’ll pay. No surprise charges, gateway fees, or compliance penalties.
• Works With Your Tools: 2Accept integrates with Shopify, Flowhub, QuickBooks, Lightspeed, and more to keep your systems in sync.

Common Mistakes to Avoid

Even with a user-friendly virtual terminal, mistakes can happen. Here are a few to watch for:

• Writing Card Info on Paper: Never write down card details. Use the virtual terminal directly to stay PCI compliant.
• Skipping Verification Steps: Use AVS (Address Verification System) and ask for CVV codes to reduce fraud risk.
• Waiting Too Long to Charge: Enter payments as soon as you get them to avoid expired cards or disputes.
• Not Sending Receipts: Always email a receipt to the customer. It builds trust and avoids confusion.

How to Get Started With 2Accept

Getting set up with a virtual terminal from 2Accept is easy:

• Apply Online at 2Accept.net

• Submit Documents for fast review

• Get Approved in 48 Hours

• Start Accepting Payments from anywhere

You’ll get access to a secure virtual terminal, clear pricing, and tools built specifically for your industry.

Frequently Asked Questions

Can I use a virtual terminal without a website?

Yes. You don’t need a website to accept payments. Virtual terminals run on a secure online dashboard, so you only need internet access and a connected device.

Is it secure to take card details over the phone?

Yes, as long as you’re using a PCI-compliant provider like 2Accept. Card data is encrypted during entry and never stored, helping prevent fraud and chargebacks.

What industries does 2Accept support?

2Accept supports both traditional and high-risk businesses, including hemp, CBD, gold, firearms, supplements, and remote service providers.

Are there any hidden charges?

No hidden fees. 2Accept offers with clear, flat-rate pricing, so you always know what you’re paying, with no surprises or added costs later.

Are Virtual Terminals Right for Small Businesses?

Absolutely. For small business owners seeking a straightforward, secure, and cost-effective way to accept payments, virtual terminals are a game-changer. Whether you’re working from home, taking phone orders, or running a service-based business, they eliminate the need for expensive hardware and speed up your cash flow. With 2Accept, you get more than just a payment tool. You get fast onboarding, bank-level security, and support for both standard and high-risk industries like hemp, CBD, or precious metals. Take control of your payments today, visit 2Accept, and simplify how your business gets paid.